Respected Sir, Cover Letter Example

BUSINESS IMPROVEMENT PROPOSAL

Our company has been going through plethora of changes in the production principles to inculcate the principles of agile concept and therefore, the primary functions for this change shall demand and require higher costs for all the operations. The problem faced by the company would be to find innovative solutions for cost cutting so as to improve the business and come up with strategies that can reduce the cost of the material and enhance the profits of the company. This would accommodate the primary cost invested in other operations. With the dynamic nature of the market, the cost invested in the products and services offered is touching heights and therefore the need of the hour is to devise creative solutions that can reduce costs tremendously. In the office, it is required to find secondary solutions to cut cost.

Business Goals

The goal of the business is to improve the production in terms of cost and to make the process profitable for the company. The goal is to cut costs by the means of limiting the printing activities done in the office. It may include adopting wise and efficient printing practices that would reduce the cost of the production on an overall basis. This secondary methodology can have a direct impact over the cost of the business and hence can prove to be an effective strategy

Proposed Methodology

The proposed methodology is to check the printing costs and limit the amount of printing so as to have a great control over the overall cost. A managed methodology of printing should be adopted by the office to select and limit the amount of printing. These printing jobs actually take up on the budget in a surprising manner if noticed and observed closely. The company can deploy print tracking solutions. A managed printing software can help the company to keep an eye over who is printing, how much they are printing and the costs that are associated with each of the printing.Reducing the amount of printing have various advantages with the best being environment friendly and reducing the use of paper and ink leading to conservation of resources and energy. Printing can be drastically reduced leading to tremendous cost reduction with the use of presentation software’s, emails or record keeping software’s having back up facilities and use of other note keeping software’s. In case of emergency printing, both sides of paper should be used and reusing should be promoted. Electronic media should be used instead of printing media to reduce the cost of the business. The strategies of green printing should be included in the office and the routine of the business. There should be more use of mailing lists and electronic media. There should be use of paper having pulp which is brightened without the use of chlorine that may produce toxins. 3D printing can be used in the process of printing. Though this technique will have an initial setup cost but will benefit in the long run.
There can be some of the deployable strategies in the routine business to have a check over the printing documents and to limit the permitted documents for the purpose of printing. A monthly budget can be set taking care of the scheduled special projects that require high volumes of printing. This budget can be flexible provided there are strong reasons for the same. There can be a limit put over the type of documents that are allowable for printing. These can limit to client contracts, financial statements, marketing documents for approvals, business reports or financial statements.

Implementation Plan

The implementation plan should be executed in a step wise manner and should be taken up by each and every employee or team head of every department. The proposal should have acceptance of everyteam member for the benefit of the company. The scheduling manager will look after implementation of the whole plan of change. Training shall be included in the plan with collaborated work. For the implementation of 3D printing or managed printing software, it is essential to have equipment for the office which will save the future costs. With the help of reduction in printing, there can be cost savings in various dimensions of business.

Time and Cost Plan

This implementation of printing management shall take one week for proper settlement in the entire office. Some amount will be spent for training the employees and purchase of some software’s.

The training modules for such implementation and following up with employee engagement will take some more time.

The briefing and de briefing after the training of new plan and proposal needs to be crossed check for proper assessment of the understanding part.
Training modules will be followed by on the job training for all team members. The team leads will be trained separately to help trouble shoot doubts of individual member and help get a seamless operation.

Qualifications

Our company shall be able to cut costs in a tremendously drastic manner by the means of limiting printing. My strengthsliesin flexibilityof adapting the innovative solutions and to use electronic media instead of printing paper. This strategy devised by me is the outcome of a long term experience with the company and also a series of observations and tests conducted during the employment period. Therefore, I would be able to execute these changes within the office in the least possible time.

Benefits of Implementation

The benefits leveraged out of a managed form and limiting printing are improved workflows, reduced costs, enhanced security and an organization wide solution for controlling the overall project cost. With the intelligent management, there can be provisions for secured and cost efficient printing. The printing habits can be refined for a future cost cutting procedure and may be able to help deployment of equipment in a better way. There is a maximized control over all the processes with the help of services provided by managed printing.

Conclusion

The aim of the business improvement proposal was to devise a secondary solution to cut costs in the business by the means of limiting printing and putting a check over printing in the office hours. Therefore, the main aim of the company should be to focus the domains over a convenient and cost effective solution for a secure and effective printing environment.
Sincerely

Project Head

(Finance Management Team)