Sample Essay On Draft Compliance Matrix And Compliant Proposal To RFP

Draft Compliance Matrix

Compliant Proposal in Response to Request for Proposal
Eldoville Contractors Inc. is very pleased to receive your draft request for proposal. We are also pleased to offer our bid for the renovation of the office complex as described in draft request for proposal. Your portrayal of the compass of the project in the draft request for proposal fits within our technical capabilities, expertise and professional accreditation. Eldoville Contractors Inc. is a contracting firm that has been in operation for the last twenty years. In this period, the firm has taken up and completed thirty six major projects. Of the thirty six projects that the firm has completed, eleven projects have involved renovation to already existing buildings. More specifically, eight of the eleven projects involving renovations involved high-rise office buildings.
The renovations have involved improving existing designs and also stripping down the existing designs and putting up new interior designs. It is on these grounds that we feel sufficiently qualified to undertake the new project. Besides this, the firm has the requisite resources, systems, manpower and processes to undertake and complete the project. Among the advantages our firm brings is that we are a local firm. This gives us insider knowledge on the pricing, quality of work and business practices of local enterprises that other offeror do not possess.

Terms of Express Warranties

The end product after the completion of the project will fit the following description. After renovating the office complex, the new look building will still retain its original character. However, the spatial quality of the building, the precise detailing and mastery of materials used in the building will also be retained. The end product will also reflect a fully serviced environment, a high-quality hotel-style, more so on the ground floor of the office complex. The access and exit of the building will be reconfigured to reflect the renovations in the office complex.
The materials used in renovating the office complex, details of the renovation, spatial expression and the aesthetic value of the building will be integrated in every room in the office complex for uniformity. The extremities and exteriors of the building will be cleaned in order to restore the elegant perspective of the building and ensure that the lines of the building visible. In keeping with the envisioned appeal of a high-end hotel, the lobby of the office complex will be remolded to include a variety of dining and drinking establishments. Additionally, the lobby will feature a brassiere and coffee bar.

Proposed Pricing

The pricing of the various activities of the project are based on various factors. One of the factors is the contract prices, which includes the costs requisite to complete the range of activities that form the project. This includes, but is not limited to the expenses, indirect costs, profit, taxes and the cost of the work. The other factor influencing the pricing is the knowledge of the conditions that affect the price of various inputs and services offered. The contract price is also dependent on the unit prices of inputs in the market and the allowances and remunerations to the employees. The price of the contract will also be influenced by the options. The option price includes the costs of incorporating the option and costs associated with coordinating the options. The other influencing factor in the contract price is the bid rate. In the event that the contract is inclusive of bid rates that are to be used when determining equitable adjustments, such bid rates will be judged to include the costs recoverable from the equitable adjustment. Over and above these factors, the pricing will also be also be influenced by the following voteheads.

Ethical Guidelines

Ours is an organization that uses our permanently employed human resource. Any additions on casual terms are done depending on the manpower requirements, scope of work and time allocated for a project. The firm has a fully operational code of conduct that guides employee behavior. The code of conduct is enforced at the organizational level through a compliance committee. The firm has a feedback system through which the compliance committee receives complaints for relevant quarters within the organization. The feedback mechanism has systems that protect whistleblowers in order to encourage reporting of impropriety and breech of the code of conduct. The employees are trained on compliance at periodic intervals. Since our previous projects have taken a minimum of six months, it is in our organizational culture to induct the employees recruited on a temporary basis in to the code of conduct. This is to ensure an organizational-wide compliance with the ethical guidelines that govern our workmanship.

Conclusion

We look forward to the consideration and eventual award of the contract. This expresses our belief in our ability to deliver on the requirements of this contract based on our protracted experience, technical expertise and proven record. We are available for any clarifications required. Additional information will be submitted through the amendment and revision provisions as provided in your draft request for proposals.